Anatomy of a Car Deal: Purging the File

After the deal has been bought, and closed, the Dealer often has an employee whose job is to “clean up” the Deal File. This person usually has a checklist, real or mental, which they go by in order to be certain that nothing is missed. They look to see that every required form is signed and in the file, that all blanks on the forms have been filled in where necessary, that extra forms (often signed in blank at the F & I closing) are discarded. In other words, their job is to “purge” the file and make the file reflect a “clean” deal with nothing unusual and nothing unaccounted for. This may happen in an accounting office of the Dealer which is physically located on a different floor or in a different building from the sales floor, in order to isolate the people from the sales process itself (thereby lending an air of legitimacy to their work).